Ref No.: REG/AR/08/26
Major Duties:
The Registry is responsible for a wide range of administrative and academic support services that contribute to the strategic development of the Institute, including student recruitment, admissions and registration, class scheduling, the management of assessments and examination, student records administration, graduation, committee secretariat services, academic programme accreditation, and academic policies and regulations.
Reporting directly to the Registrar, the Assistant Registrar is required:
(a) To support the Registrar in the formulation, update, implementation and monitoring of academic policies, regulations and procedures;
(b) To assist in the formulation of admissions strategies and co-ordinate all student recruitment activities, including local and non-local admissions, admissions-related promotion and liaison activities, updating and producing admission prospectuses, leaflets, and other related printed materials;
(c) To lead and provide a comprehensive range of student support services, including student enrolment and programme registration, class and examination scheduling, processing of assessment results, administration of student surveys, and organisation of graduation ceremony;
(d) To compile and publish various student-related statistics;
(e) To co-ordinate and provide logistical support for Learning Programme Accreditation (LPA) and re-LPA by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications and other quality assurance agencies;
(f) To make suggestions to streamline and enhance the daily operations of the Registry and various student-related information systems; and
(g) To provide secretarial support to various boards and committees.
Requirements:
(a) A recognised degree or equivalent, preferably with higher or additional academic or professional qualifications;
(b) At least 7 years of relevant experience at the appropriate level of responsibilities. Relevant work experience at the registry of a higher education institution would be an advantage;
(c) Proven experience in programme administration / academic policies and regulations / student admissions / student records management;
(d) Strong leadership qualities, sense of urgency and effective supervisory skills;
(e) Excellent planning, report writing, time management and organisational skills;
(f) Ability to manage multiple priorities under minimum supervision; and
(g) High proficiency in both spoken and written English and Chinese, preferably including Putonghua.
Notes:
(1) The post is at the rank of “Manager”.
(2) Shortlisted applicants will be required to attend and pass a written test.
(3) The appointee may be required to perform duties at different locations and outside Hong Kong, and to work irregular hours, shifts, and on Saturdays and Sundays, as necessary.
(4) The remuneration package will be competitive and commensurate with the appointee’s qualifications and experience.
(5) The appointee will mainly work at the Chai Wan Campus.
Application Procedures:
A completed application form [THEi-HR-601 (Dec 2025)], together with a full curriculum vitae (CV), should be sent to thei-jobs@thei.edu.hk.
Applicants should take note of the following:
(1) The completed application form and detailed CV should be combined into one PDF file with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.
(3) For the email subject, please cite “Application for Assistant Registrar (Ref No.: REG/AR/08/26)”.
Review of applications will commence as soon as possible and continue until the post is filled.
The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after completion of the recruitment exercise.