Post Specification

Major Duties:

(a) To perform administrative and support duties for the President’s Office;
(b) To handle the sourcing, ordering and stock management of supplies, including the payment process, as well as asset management;
(c) To assist in document / record management;
(d) To assist in organising and provide support to meetings, events, functions, forums, and other activities for the Institute;
(e) To assist in the coordination and arrangement of, and provide logistical and on-site support for campus visits for external guests;
(f)  To draft official correspondence and reports including emails, letters, notices, agendas, meeting notes, duty visit reports and other documents;
(g) To handle enquiries from internal and external parties;
(h) To assist in the preparation of presentation slides and other meeting materials or documentations for various meetings, events and purposes; and
(i)  To handle ad hoc projects and any other duties as assigned by the supervisor.

Requirements:

(a)  (i)   Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
       (ii)  Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
       (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Ji; OR 
       (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
       (v)  A recognised Associate Degree / Higher Diploma or above.
*     Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^    “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b) At least 3 years’ relevant work experience in the capacity of Executive Assistant (or equivalent) rank;
(c) Polite, detail-oriented, organised, proactive, flexible / adaptable, with strong sense of responsibility, time management skill and the ability to multi-task independently as well as be a good team player;
(d) Able to appropriately handle confidential information and materials;
(f) Strong interpersonal and communication skills; and
(g) Good command of both written and spoken English and Chinese, with fluency in Putonghua will be an advantage.

Notes:

(1) Shortlisted applicants will be required to attend and pass a written test.
(2) Applicants with less experience may also apply and will be considered as Executive Assistant II. 
(3) The appointee may be required to perform duties at different sites and outside Hong Kong, and work irregular hours, shifts and/or on Saturdays and Sundays as necessary. 
(4) The remuneration package will be competitive and commensurate with qualifications and experience.  
(5) The appointee will work at the Chai Wan campus.